ADOPTION TEAM
Cassandra Bibeau, Adoption Manager
adoption@greyfacerescue.org
Processes dog adoption applications
Assign applications to foster families
Assist with the adoption process, when needed
Theresa Yahr, Adoption Coordinator
records@greyfacerescue.org
Send and retrieves adoption invoices and contracts
Send veterinary records (request from clinics, if needed)
Send 2-week follow-up email
ADOPTION FEES
0-3 years old and “healthy” $475
3-7 and "healthy" (no medical needs) $425
8+ and "healthy" (no medical needs) $375
8+ with medical needs $325
12+ with medical needs $275
16+ or Hospice to more advanced medical needs or behaviors are between $175 - $275
Unadoptable $75
Cats $25 - $150
Bonded pairs $200-$350
The adoption fee for cats is waived for Veterans, Active Military and Senior Citizens (65+). $50 discount for dog adoption fees for Veterans, Active Military and Senior Citizens (65+). Must show military ID or driver’s license. No exceptions - even if they are a month away from being 65 years old.
Fosters receive a $50 discount when adopting their foster dogs.
Grey Face Rescue does not adopt outside of Minnesota UNLESS the dog has been waiting 3+ months for any interest and the application if phenomenal (this decision is at the discretion of the Adoption Manager)
We do not adopt animals to families whose current dogs are not up-to-date on vaccinations or not altered. Exceptions may be made for medical reasons as stated by a veterinarian and we will require proof of that recommendation. The ONLY exception is indoor cats. If the indoor cats do not go outside, we will make exceptions, however, they do need to have a history of veterinary care for the cat (i.e. has been seen by a vet in the past 5 years)
Adoption Status
Available for Adoption
This animal has completed veterinary care and has a lengthy life expectancy that is not effected by any veterinary concerns identified by Grey Face Rescue.
Hospice Adoption
This animal has completed veterinary care provided by Grey Face Rescue, continued care is attainable by new owners with the life expectancy of 1+ years. We take pride in ensuring our animals sustain a good quality of life - if we feel this animal has a morally good quality of life then they are a candidate for Hospice Adoption.
Hospice
- Minimal life expectancy due to a medical condition.
- Age, depending on veterinary conditions, an animal 16 years+ may enter our hospice program.
- Inability to adjust to new surroundings.
ADOPTION PROCESS
APPLICATION RECEIVED & REVIEWED
Potential adopter applies online for a Grey Face Rescue animal and the applicant receives an automated email sent from RescueGroups. (Automatically assigned to Adoption Manager)
Send an email template appropriate for the applicant.
SEND APP(S) TO FOSTER
Fosters are responsible for the interview and meet & greet for the dog. Copy & paste the ADOPTION APPLICATION FOSTER TEMPLATE to an email and attach potential apps (3 maximum). Foster are expected to conduct the interview within 2-3 days of the application being sent via email. If they do not return within a reasonable timeframe then the process is forwarded to another individual.
RETRIEVE NOTE FROM FOSTER
Get input from the foster and the potential adopter about how the meeting went. Discuss any concerns, answer any outstanding questions.
If the family chooses not to adopt, start the process again with the next potential family.
HOME VISIT
Send HOME VISIT EMAIL TEMPLATE to potential adopters. Once received and approved, notify foster family that the contract and fee will be sent.
Application is assigned to Adoption Coordinator
CONTRACT & INVOICE
Send INVOICE & CONTRACT EMAIL TEMPLATE to adopters. Send an invoice through PayPal. Once complete, notify the foster family that they can schedule their handoff for their foster family. Assign app to Adoption Coordinator.
FINAL EMAIL & CLOSE APP
Send FINAL EMAIL TEMPLATE to adopters and attach veterinary records. Change status of application to Adopted in RG.
Adoption Return
At times, the match is NOT made in heaven and the animal will need to be returned to Grey Face Rescue.
As stated in the Adoption Agreement signed by the adopting family,
b. If for any reason, at any point during The Pet’s lifetime, Adopter is unable to provide care for The Pet, Adopter agrees to return The Pet to Grey Face Rescue. Adopter shall not give or sell The Pet to any third party – even a family member or close friend – without the express prior written consent of Grey Face. If The Pet is returned to Grey Face, no refunds are given for adoption fees or any expenses Adopter incurred relating to The Pet while in Adopter’s care.
c. Adopter is asked to deliver The Pet to the Grey Face Headquarters located in St. Joe no sooner than 72 hours from notifying our Adoption team to return. If a foster is not found within 72 hours, you may be asked to care for the animal longer until a foster home is found.”
Once we receive the notification that the adopting family would like to return the Grey Face Rescue animal, the adoption team will contact the previous foster to see if they would be willing to accept the animal back into their family.
If the foster family is willing to accept the Grey Face Rescue animal back into their home, we can schedule the intake appointment. Intake will take place at the Grey Face Rescue office and include the foster family, adopters and an Intake Coordinator (see list of Intake Coordinators here). Prior to intake appointment, adopters must sign the surrender contract.
If the foster is no longer able or willing to take the foster animal back, we will need to post for a new foster. It does state in the agreement, “If a foster is not found within 72 hours, you may be asked to care for the animal longer until a foster home is found.” Until we find a foster, we can provide advice on how to make the situation more comfortable until we find a foster.
If it becomes an immediate need for a foster, we can board the animal at NC’s Doghouse in Sauk Rapids but it will require a bordetella vaccination which will need to be scheduled at a partner veterinary clinic prior to their arrival.